Unlocking the Value of Maintenance History and Repair Reports 

According to Ernst & Young, maintenance costs can contribute anywhere between 30 and 50 percent to a fleet manager’s expenses. This is why you should maintain your vehicles effectively, to keep costs down. 

How? By using maintenance history reports to keep track of your vehicles’ maintenance.  

Why? So you know all the maintenance activities performed for each vehicle and can track expenses related to repairs, part replacements, and labour. 

Additionally, you can make decisions about your vehicle’s performance, by checking recurring issues, reliability, and efficiency, and then determine when your vehicles need to be replaced.

For example, imagine if a vehicle is being repaired often and costs you too much to maintain, then it might be best for you to replace it. Or perhaps you find that regular maintenance on the vehicle is actually less expensive in the long run, so you choose to keep it. 

Sounds impressive, right? But there is more. Let’s quickly go through some other plus points. 

Top additional advantages of maintenance history reports 

Maintain vehicle compliance

Track the performance of your vehicles and keep detailed maintenance records, to make sure that your fleet operates within regulatory standards, which shows your commitment to safety and compliance. If you face authorities or legal issues, having accurate maintenance records is valuable to show that you are maintaining your vehicles properly, which can help support your case, and alleviate any concerns raised by the authorities.

Save on maintenance with budgets

You can look at maintenance reports to assess the costs of previous repairs and services, which helps you properly budget for future repairs, resulting in reduced maintenance costs. When you budget for these anticipated costs, you are better prepared to handle them financially, avoiding last-minute surprises or unexpected financial strain. To save more money – you can also make price comparisons, and explore different price options for repairs that are in line with your set budget. 

Optimised workforce and employee productivity 

Maintenance tasks are easily tracked, which eliminates repetitive work in your workforce, so your employees can then focus on other pressing tasks and be more productive. Additionally, the maintenance history is recorded, which means the work can be moved to the next team or individual when there are staff changes. This ensures that there are no delays in maintenance tasks and that productivity continues. As a result, you will get an optimised and streamlined workforce, allowing you to make informed decisions regarding staffing needs, skills development, and maintenance improvements. 

Get maintenance reports at your fingertips

With technology and logistic management tools by your side, your maintenance history can be more straightforward. Record service schedules and intervals, and all maintenance-related data directly on the INControl 4PL software system. Easily download powerful reports, with repair insights and trends, to track the maintenance history for all your vehicles. 

And there you have it, you can manage the lifespan and performance of your vehicles around the clock.